Constitution Of 6th Greenock & District (1st Gourock (CDO)) Scout Group

Registration No 08049 (5th June 2009)

1) The Scout Group, its members and partner organisations shall operate in compliance with the Policy, Organisation and Rules (most current edition) of the Scout Association.
2) The Scout Group shall maintain its registration with Greenock and District of the Scout Association
3) The Scout Group shall advise and provide timeously the Secretary of Greenock and District Scout Council with all appropriate census returns and information in regard to Leaders and all others who assist with the Group

The Group Council

4) Membership of the Group Council shall comprise

a) Registered leaders of the Group
b) Assistants in all Group sections
c) Skills Instructors and advisers
d) Leaders of partner sections (e.g. Explorers)
e) All parents of members of the Group

5) The District Commissioner and District Chairman are ex officio members of the Group Council
6) Membership of the Group council ceases upon:

a) the resignation of a member
b) the dissolution of the Council
c) the termination of membership by Scout Headquarters

7) The Group Council shall hold an Annual general meeting within six months of the financial year end to:

a) Approve the Annual report of the Group Executive Committee including the annual statement of
accounts
b) Approve the Group Scout Leaders nomination of the Group Chairman, Secretary and Treasurer
and members of the Group Executive
c) Appoint parent members of the Group Council to the Group Executive, ideally representative of all
sections.
d) Appoint an auditor independent examiner or scrutineer as required.

The Group Executive Committee

8) The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment.
9) The Committee is responsible for:

a) The maintenance of the Groups property and equipment
b) The raising of funds and the administration of the groups finances
c) The insurance of persons property and equipment
d) Assisting with the recruitment of leaders and other adult support
e) Maintaining minutes and recording of assets.

10) The Group executive Committee consists of:

a) The Group Chairman
b) The Group secretary
c) The Group Treasurer
d) The Group Scout leader and Assistant
e) All section Leaders ( including Explorers)
f) Persons nominated by the Group Scout Leader

11) Non uniformed members of the Group Executive shall serve a maximum term of 3 years
12) The District Commissioner and the District Chairman have the right of attendance at meetings of the Group Executive committee
13) The Group Executive may establish any sub committees that it deems necessary

a) The Group Scout Leader and Group chairman will be ex officio members of any subcommittee of the Group Executive

14) The Scout Group is a registered educational Charity. Members of the Group executive Committee are the charity Trustees of the Scout Group.

The Group Scouters Meeting

15) Membership of the Group scouters meeting consists of the Group Scout Leader or his Assistant as Chairman, all section leaders (including Explorers), Skills Instructors and Advisers
16) The role of the Group scouters meeting is to:

a) Consider the well-being and development of each member of the Group
b) Ensure the progress of each member through the programme
c) Plan and coordinate all the Group’s activities
d) To keep the Group Executive Committee advised of the financial and other resource requirements of the training programme

Conduct of Meetings

17) Only members as defined above may vote in meetings of the Group executive committee and the Group Council.

a) Decisions are made by a majority of votes cast by those present at the meeting. In the event of an equal number of votes being cast on either side the chairman has the casting vote
b) Unless otherwise agreed by the Group Council the quorum for meetings of the Group Council and the Group executive committee shall be four Administrators and advisers

18) The Group Chairman and the Group Scout Leader must work in Partnership
19) To assist the formation of this partnership the Group Chairman is nominated by the Group Scout leader. The appointment shall not be held by a leader
20) The appointment of Group Chairman, Secretary and treasurer shall be approved by the Group Council at its Annual General Meeting. These may only be held by a leader on a temporary basis.
21) The appointment of Chairman, Treasurer and Secretary shall be subject to disclosure checks and undertaking basic training as agreed with the Group Scout leader and the District Training Adviser.
22) Administrator and adviser appointments may be terminated by:

a) The resignation of the holder
b) The unanimous resolution of all other members of the Group Executive Committee
c) The expiry of the period of appointment
d) Confirmation by Scottish Scout Headquarters of the termination of the appointments in the event of
cancellation of the registration of the Group
e) Failure to declare any information which is relevant to Disclosure or the Groups charitable status

23) The District Secretary shall be notified of any changes in appointment of Administrators or Advisers.

Dissolution

24) Should the Group be dissolved all assets and monies shall become the responsibility of Greenock and District Scout Council.

The Scout Hall, Drumshantie Road, Gourock, PA19 1SB Tel: 01475 635526

1st Gourock (CDO), 6th Greenock & District, Scout Group is a Scottish Charity, No SC0006079

Partnership Agreement between 6th Greenock & District (1st Gourock (CDO)) Scout Group and the Darroch Explorer Unit

This partnership agreement is between the 6th Greenock and District (1st Gourock (CDO)) Scout Group and the Darroch Explorer Unit, which forms part of the Explorer Scout provision within Greenock and District Scouts.

Membership of the unit is open primarily to 14-18 year olds within the catchement area of the Scout Group, although any explorer Scout from within Greenock and District may attend and participate in unit activities.

Management of the Group is the responsibility of the Group Scout leader. Management of the Explorer Scout Unit and associated Leaders lies with the District Explorer Scout Commisioner.

Name and Image

The Explorer unit will be a standalone function being named the Darroch Explorer Unit. The unit currently uses the Group neckie and dual title nametape. The ESL may change this arrangement in agreement with the DESC.

Young leaders working within the Group will wear the Group neckie and appropriate name tape.

The explorer unit may use the Group website for promoting events and publishing of reports and images.

The explorer unit may be asked to represent the Group at Local events e.g. remembrance day parade, Gourock Highland Games etc

Communication

Effective liaision between Group and Unit is essential. The ESL is invited to attend the Group leaders meeting. Other leaders and assistants may attend the meeting with invitation from the ESL and GSL

Young leaders who attend groups section activities must do so with the agreement of the ESL and GSL.

Standard sectional permission forms will be used for nights away / visits where the young leader is aged under 16.

Links between the Scout Group and the Explorer Scout Unit

The Scout Leaders, Explorer Leaders and Network representative will meet formally / informally 3 times per year to plan links between the sections to ensure smooth transition at the Moving in Moving on stages.

The Scout leader and Network representative will liaise with the district explorer Scout administrator (DESA) (or other nominee of the DESC) to ensure that all transitions are done timeously in accordance with POR.

Joint events will be run at regular intervals to assist in the transition process

Equipment facilities and resources

The Darroch Explorer Unit will meet in the Scout hall at Drumshantie Road, which is owned by the 6th Greenock and District Scout Group. No formal weekly letting charge exists but the Group may seek a contribution per member which will be set annually by the Group Executive Committtee.

The Explorer unit will normally meet on Wednesday evening between 7.30 and 10pm. They may use the facilties at other time by agreement with the Group Scout Leader.

The unit will liaise with the GSL in booking of Group resources which will be made available to the unit as far as practicable. A reciprocal arrangement will apply to unit resources.

The unit will be provided with access to Storage facilities within Drumshantie Rd HQ

Finance

The Darroch Explorer Scout Unit will manage its own finances. It will provide annual accounts, and submit headquartes membership fee to the District Tresurer.

Signatories to the Darroch Explorer Account shall be the ESL, GSL and at least 1 other nominated by the ESL.  Cheques shall require 2 signatories.

The Unit and the Scout Group will assist each other in fundraising activities.

The ESL may approach the Group for assistance in meeting the cost of training courses and or equipment.

The explorer Unit will safeguard any Group equipment and property whilst being used in their activities. Any loss or damage to Group equipment to be reported timeously to the GSL.

In the event of closure of the Explorer unit any group equipment will be returned to the group along with any outstanding financial obligations the remaing assets and funds will revert to the Greenock and District Scout Council

Review

The partnership may be reviewed informally annually at Group/ Unit meeting. Any changes to be agreed with the GSL, ESL and DESC

The Scout Hall, Drumshantie Road, Gourock, PA19 1SB Tel: 01475 635526

1st Gourock (CDO), 6th Greenock & District, Scout Group is a Scottish Charity, No SC0006079